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Important things to keep in mind when hiring wedding musicians

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Posted: Thursday, February 24, 2011 7:46 am | Updated: 8:51 am, Thu Feb 24, 2011.

Brides and grooms have a few options when it comes to the music played at their ceremony and reception. Live musicians or deejays are often the entertainment of choice. When hiring the entertainment, there are some important things to keep in mind.

The music of the wedding will set the tone for the event and keep guests entertained during key moments of the day. Musicians will often work in conjunction with a maitre d’ to be sure the reception moves along smoothly and sticks to the schedule. Music will be played while guests are dining and when there are opportunities for dancing.

It’s essential to listen to musicians or deejays before hiring anyone to ensure what they’re offering will fit in with the wedding. Also, it’s helpful to confirm the person or people being auditioned will be the exact individuals at the wedding. Some entertainment companies hire out contract musicians, meaning the preview musicians may not be the same person who will perform at the ceremony. That can potentially prove disasterous. If a certain musician or deejay is requested, be sure it is put down in writing in the contract.

Provide the musical entertainment with some information to further help the wedding go off without a hitch. This may include but not be limited to the following:

  • Names of all wedding party participants so they can be properly introduced.
  • Name of the married couple, including pronunciation of the last name, if necessary.
  • The title of the couple’s song.
  • The titles of songs to be danced with mother/son or father/daughter.
  • A listing of any preferred songs.
  • The title of a “spotlight dance” song.
  • Any music that is off-limits at the reception.
  • Special announcements that should be made, such as mentioning a guest’s birthday or another special event involving guests.
  • Whether a bouquet and garter toss will take place, and which songs should be played during these traditions.

In most cases, wedding musicians are professionals who have handled many weddings and are very accustomed to what should be done to make the night a memorable one. Trust in the expertise of the musicians, and provide guidance where necessary.

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