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Establishing a 401(k) at your small business is easier than you think - and helps employees save for the long-term

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Posted: Thursday, July 17, 2014 10:00 pm | Updated: 1:35 am, Sat Jul 26, 2014.

(BPT) - Over the next 16 years, 10,000 people will turn 65 every day. Social Security alone may not be enough to provide an adequate retirement. Every day you hear about the lack of retirement savings and how ill-prepared many Americans are to meet their spending needs during retirement. Many remedies are suggested to help Americans save for the long-term. While there is much discussion around new ideas on how to close the savings gap (state administered plans, myRA savings plan, etc.) one answer to help Americans save more for retirement is available today.

Creating a workplace retirement plan (such as a 401(k)) continues to be one of the most appreciated benefits of any company. According to The Small Plan 401(k) RetireWell Study conducted by Guardian Retirement Solutions, overall satisfaction with 401(k)s among existing plan sponsors is virtually 100 percent, including a majority (56 percent) who are “very satisfied.” Specifically, more than half (57 percent) of small-business owners say the plan helps employees retire with an adequate and secure income and at least half say their plan is very successful when it comes to making retirement savings easy, providing employees with retirement income planning tools and supporting and encouraging disciplined, systematic savings by employees. 

Additionally, and perhaps most importantly, the Employee Benefit Research Institute’s (EBRI) 2014 Retirement Confidence Survey found that 73 percent of people without access to a workplace retirement plan say they have less than $1,000 in total retirement assets. The solution? Increase access to workplace retirement plans.

Many small businesses are still without a 401(k) plan. In fact, 46 percent of small businesses do not offer a workplace retirement plan, according to Guardian’s Small Plan 401(k)RetireWell Study. This makes it more difficult for small businesses to attract and retain the talented employees vital to making them competitive in their industries. It also does not help close the savings gap for the average U.S. citizen. In order to help more Americans save, small-business owners should consider offering or improving a workplace retirement plan. Satisfaction rates are high, and the need is significant.

If you’re a small-business owner considering offering a 401(k) plan or looking to improve the current workplace retirement plan you offer to your employees, follow these five tips to establish a successful plan so your employees can feel more confident about their retirement and remain loyal to your company.

5 tips for implementing a successful workplace retirement plan

1. Work with a competent financial professional. Business owners who work with a financial professional when offering a 401(k) plan were much more satisfied (61 percent) with their overall plan than those who did not work with a financial professional (40 percent), according to the Guardian Retirement Solutions Small Plan 401(k) RetireWell Study.   

2. Understand your role – as the plan sponsor, you are the plan fiduciary.  This means you have taken responsibility for the plan and you must act in the plan’s best interest. Among other duties, this includes acting prudently and in the best interest of the plan participants, selecting and monitoring the service providers who help administer the plan, providing education for participants and employees, selecting and monitoring the plan investment options, and ensuring the plan is paying “reasonable” fees for the necessary services required to administer the plan. Educating yourself on these responsibilities, and talking to your legal adviser to understand your obligations as a plan fiduciary is critical. Additionally, your financial professional can work with you to help find service providers who can assist with these responsibilities to ensure you’re doing what’s needed for the plan, minimizing your fiduciary risk, and ensuring the plan is operating optimally.

3. Find the right help for you and your plan. Look for a recordkeeper and other retirement plan service providers who are focused on the needs of small-business owners to ensure your needs are met. Services can include: customized and flexible solutions for your business, fiduciary support services, investment flexibility (target date funds, managed accounts, multiple fund choices), access to customer service teams, enrollment and on-going education and support. Small companies do not have the same access to staff and resources that larger companies do. Working with providers who understand and cater to the small business market and who can offer these value-added services will help you reduce your administrative burdens.

4. Find the right plan design for you. Talk to your third-party administrator (TPA) about a plan design that makes sense for you and your employees. There are many ways to setup a workplace retirement plan, not just a 401(k) (i.e. defined benefit plan, cash balance plan, profit-sharing only plan,etc.). In order to maximize company and employee tax savings and meet other plan and business owner objectives, you want to be sure the plan has the necessary features to help you attract and retain employees.

5. Educate your employees. Look to work with service providers who can provide your employees with robust enrollment and on-going educational tools and the support to help them plan, save and invest for retirement. At the end of the day, you want to make sure you can help your employees achieve the retirement they desire.

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