Moving day — everything about estimates

By Metro Creative Services

If people spend months looking for a new home and weeks packing, why do people spend so little time finding a mover? Choosing a mover is not something to be taken lightly. If you do it properly, you'll avoid hassles and additional expenses on moving day.

The first thing you need to do is pick a time frame for your move. (The American Moving and Storage Association recommends that you begin making all your moving arrangements four to six weeks before the moving date.) Remember, most people want to move during the months of May to September, when the kids are out of school and business tends to be slower. So, if you want to move during that time of year, be sure to book in advance. If possible, move at another time of the year — you may even be able to snag a lower rate for moving off-season.

Also keep in mind that many people want to move at the beginning or the end of the month, when leases are up and mortgages are due. If you can, move in the middle of the month to help you snag both your desired mover and moving date.

Then, it's time to find someone who can do that moving for you, when you want to do it. Moving companies provide a variety of services for a range of fees. Talk with different movers to compare their services. Ask friends and neighbors or consult the Better Business Bureau for their recommendations and referrals. Then, call two or three movers and ask them to come to your home to do an estimate and put it in writing. The types of estimates are: • Non-binding estimate: an approximate cost provided by the mover to give you a general cost of the move; doesn't bind the mover to the estimated cost; final charges are based on the actual weight and tariff; additional services are dealt with at delivery time and may require that the estimate be voided or revised • Binding estimate: agreement made in advance with the mover that guarantees the total cost of the move based on the quantities and services shown on the estimate; additional services at delivery time may require that the estimate be voided or revised • Not-to-exceed estimate: called different names by various movers; an estimate based on a binding estimate or on actual cost — whichever is lower

To get the best estimate, show the movers everything you want to move. Don't forget to go into the attic, basement, garage, shed, closets and underneath beds. Discuss how much they'll pack for you (and related charges) and the cost of any other services they can provide you. Anything that's not included in the estimate will be tacked on later, so be as accurate as possible to get the most precise estimate.

Now, you have a few estimates and don't know which one to choose. Estimates will differ from company to company to stay competitive, but they should be within an acceptable range. If the estimate seems too good to be true, it probably is. When a mover gives an offer that's significantly below the others, examine it carefully before accepting it. However, when dealing with personal possessions, it's best to disregard cost and go with the most reputable company.

When you are getting an estimate, also ask about payment arrangements. Many moving companies require payments in cash, certified check or money order. Most don't accept credit cards or personal checks. Know this answer in advance so you aren't stuck running to the bank on the day of your move.

Follow these tips and you won't have any surprises on moving day!